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Ezone Speaker Sessions

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Ezone Speaker Sessions

Speaker Form Deadline March 30th 2023

Please submit your speaker form to us asap so that we can begin to promote your session at the event and raise awareness.

It is important that you get the content in for your session as soon as possible, the earlier you submit your content, the more marketing exposure you’ll receive and therefore more people should attend your session.  

This year we have a new seminar submission portal for exhibitors to submit their seminar details. You should receive a link from by end of February 2023. If you haven’t received this please check it hasn’t been caught by your junk filter and if so please white list this address for future communications regarding your speaking slot. Alternatively you can visit the following link Speaker Submission Form and log in to view your submissions

If you have any difficulties accessing please email or call 020 3433 7550 to speak to a member of the team.

Seminar Session

Do I have a seminar session?

If you're unsure if you have a speaking session as part of your booking, please check your contract or speak to your account manager.

Interested in speaking?

If you're interested in speaking, please speak to your account manager who will be able to run through the different options for you!

Planning your presentation

Why Speak?

Speaking at events is an effective way of getting your message across, this goes beyond your products and services and gives you an opportunity to show expertise in your industry and become thought leaders for your sector. Events provide the opportunity to reach a broad range of people across the sector with your message.

What do visitors want?

People often attend events to find solutions to the challenges they face in their everyday roles, events help them solve these.

People enjoy case studies; this allows them to see how other similar organisations have dealt with similar challenges. Can you bring a client to help deliver a case study?

Generally, people don’t want to go to a seminar to hear a sales pitch, so leave that for the conversations on your stand.

What’s in a title?

The title for your session is extremely important, this is the first impression visitors will have of your session and it therefore needs to attract their attention, but also give them an idea of what they’re going to find out. The session description should then expand on this and explain what they’ll learn about in the session.

What about slides?

Most speakers will prepare slides for their presentation; your slides should be designed and sent in Microsoft PowerPoint in a widescreen 16:9 format. If you are unsure how to do this, please get in touch. To ensure the session runs to time and avoid the risk of overrunning, we ask that you work to approximately a single slide per minute of presentation.

We will require your slides two weeks in advance of the event, 1st September, so get these ready in good time and go through them in advance (remember to bring also these along on a USB stick on the day, and drop by the speaker lounge to ensure we have everything prepped)!

Please note the theatres are set up for 16:9, so we require decks to be formatted in 16:9 to maximise their display.

Submitting your session details

It is important that you get the content in for your session as soon as possible, the earlier you submit your content, the more marketing exposure you’ll receive and therefore more people should attend your session.  The Deadline for submitting your form is the 14th June 2022 please liaise with our Customer Success Team if you require an extension.

This can be submitted here - Speaker Submission Form

Marketing your Session

Promoting your session

Promote your session in advance, make the most of your own social channels and make the most of the event social channels. Think of sending out something like this:

"Pleased to announce I’ll be speaking at (add #RWM and tag the RWM social accounts) Visit to view the full schedule"

The marketing team will be in touch towards the event and will share assets to help boost your presence.

On the day


We're asking for all speakers to print their badge at home or the office in advance, this will allow you to enter the event straight away. If you are unable to print your badge in advance you can collect your badge from the Speaker Registration Desk.

From there, you will be directed to the Speaker Lounge so can be briefed ahead of your session and make any final changes needed.

Speakers are asked to arrive at the event at least 45 minutes - 1 hour before their presentation. If you are delayed for any reason please can you let a member of the content team know as soon as possible.

Speaker Lounge

This area is available for your use for the duration of the event. There is seating, wifi and coffee available for you, as well as technicians on hand to provide assistance with presentations or help with any questions. 


Please send your presentation through to the content team by 1st September, to add it into the showreel ahead of the event. You may bring a back up presentation on a USB stick (and drop by the speaker lounge for us to upload to the internal network) ahead of your speaking slot. 

The recommended format for the presentation is Microsoft PowerPoint on a PC. All theatres will display presentations in a 16:9 ratio so we require decks to be formatted in 16:9 to maximise their display. You will have access to use the laptop provided in the theatre which will have the showreel loaded onto it. 


It is very important that you are at your seminar room 15 minutes before the start time of your presentation. The technician in the room will mic you up and get everything ready. The presentation will have been preloaded onto the laptop at the lectern and so by arriving in plenty of time there will be a chance for a quick test/run through.


Each standard theatre will be equipped with a projector (16:9 ratio), a laptop, a sound system, a lectern and mic. An AV technician and theatre host will be in the room throughout the event.


Laptops are installed at the lectern for reliability and file-sharing purposes; we strongly suggest you use this laptop provided. Please note that laptops in the theatre in general are NOT connected to the internet. If you wish to do a demo as part of your presentation or use a wireless device, even if it is offline, please get in touch with us so we can assess if we need to make any additional provisions.

If you have any other internet or audio visual requirements then please do let us know as soon as possible by emailing so that the necessary arrangements can be made.